Case Study: Transforming Document Management for Apex Manufacturing Industries

In a highly competitive manufacturing sector, Apex needed more than filing cabinets. With thousands of production, QA, and regulatory documents scattered across locations, they faced audit delays, downtime, and rising costs. IntelliScan Africa helped them transition to a fully digitized, searchable document system — optimized for uptime and compliance

• 15,000+ technical documents stored manually across factories
• Audit prep delays during NAFDAC and SON inspections
• Production delays due to missing maintenance logs and SOPs
• ₦3M in annual regulatory penalties from outdated or misplaced files
• ₦6M/year spent on physical storage space and security

1. High-Volume Document Scanning: Digitized SOPs, QA logs, certifications, production records, MSDS
2. AI Indexing: Tagged documents by batch, machine type, department, and compliance type
3. Manufacturing-Specific DMS: Built a cloud-based document system with custom access for QA, engineering, and compliance teams
4. Compliance Module: Auto-alerts for expiring licenses, certificate renewals, and ISO audits
5. Downtime Reduction: Linked digital SOPs and repair manuals to floor-level tablet access for engineers