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Case Study: Modernizing Legal Records for K&M Advocates

Powered by IntelliScan Africa — Africa’s trusted partner in intelligent document transformation.

Overview

Client: K&M Advocates LLP (Mid-Sized Law Firm)
Industry: Legal Services
Use Case: Legal Document Digitization & Data Protection Compliance
Region: Nairobi, Kenya (Serving East Africa)

Faster Discovery, Stronger Compliance in a Modern Legal Practice

K&M Advocates, a growing commercial law firm, managed over 15,000 case files across litigation, property, and intellectual property practice areas. Paper-based workflows slowed them down. With mounting client demands and new data privacy laws in effect, the firm turned to IntelliScan to digitize its operations and elevate its client service.

The Challenge

  • 13,000+ case files stored across 3 locations
  • Slow file access disrupted court prep and client meetings
  • No off-site backups or disaster recovery readiness
  • Rising pressure to comply with Kenya’s Data Protection Act (2019)
  • Demand for remote work flexibility post-COVID

The IntelliScan Africa Solution

  1. High-Volume Legal Scanning: Digitized over 500,000 pages of contracts, pleadings, deeds, and affidavits
  2. AI-Powered Search: Enabled instant lookup by case number, client name, document type, or jurisdiction
  3. Secure Archive Platform: Hosted on African-based private cloud with encryption, MFA, and full audit trails
  4. CMS Integration: Linked digital records to K&M’s case management system (CMS)
  5. Remote Access: Lawyers now access files securely from courtroom, office, or home

The Results

  • File retrieval time reduced from 1–2 days to 5 minutes
  • Annual storage costs cut from $20,000 to $3,000
  • Full compliance with the Kenya Data Protection Act
  • Productivity increased by 25% across legal teams
  • Disaster recovery readiness achieved for all case files

Why It Matters?

Law firms thrive on precision, speed, and trust. This digital transformation enabled K&M Advocates to meet modern demands without sacrificing client confidentiality or legal integrity.

In law, access to information wins cases. IntelliScan delivers it in seconds.

Client Testimonial

""Before IntelliScan Africa, we struggled to keep up with the modern demands of law practice. Now, we retrieve case files in minutes, serve our clients faster, and sleep better knowing our documents are secure and compliant." — Managing Partner, K&M Advocates LLP

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