Case Study: Helping an NGO Overcome Data Chaos and Improve Impact

The Umoja Foundation delivers healthcare and education services to underserved communities across East Africa — but behind the scenes, paperwork chaos was slowing them down. IntelliScan Africa helped Umoja transition from overstuffed filing cabinets to a modern digital system that empowers data-driven results and global donor trust.

Umoja's paper-based records limited their ability to grow, report, and serve:

• 10,000+ student records stored in cabinets and back rooms
• Hundreds of healthcare reports scattered across multiple locations
• Weeks-long grant reporting cycles
• Inability to track real-time program impact
• Pressure from donors to show transparency and results faster

We deployed a full-service digitization and transformation solution for NGO environments:

1. Secure Document Scanning: Digitized education and health program files from Kenya, Uganda, and Tanzania.
2. AI Classification & Indexing: Tagged records by region, program, and year — searchable by student, clinic, or activity.
3. Cloud-Based Access: Provided remote-ready, encrypted access for field teams and administrators.
4. Team Training: Equipped staff with AI and digital literacy skills for sustainability.
5. Digital Roadmap: Delivered a long-term digital strategy including analytics dashboards and real-time impact tracking.