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Case Study: Revolutionizing Property Management for PrimeHold Properties

Powered by IntelliScan Africa — Africa’s trusted partner in intelligent document transformation.

Overview

Client: PrimeHold Properties Limited
Industry: Real Estate
Use Case: Property Document Digitization & Lease Automation
Region: Lagos, Nigeria

Closing Deals Faster in Nigeria’s Fastest-Moving Market

In the hyper-competitive Lagos real estate market, PrimeHold Properties needed more than paper trails. With over 10,000 files across multiple locations, they struggled with missed renewals, legal disputes, and long delays in customer onboarding. IntelliScan Africa delivered a real estate-optimized document solution that helped PrimeHold move faster, serve better, and grow smarter.

The Challenge

  • 10,000+ physical files (leases, title deeds, building plans) spread across multiple offices
  • Lease tracking errors led to 20% missed rental renewals annually
  • Delayed client onboarding due to slow file access
  • Legal disputes triggered by missing or outdated documentation
  • ₦5M/year in storage and paper-related costs

The IntelliScan Africa Solution

  1. Rapid Digitization: 10,000+ property documents scanned and indexed within 90 days
  2. Smart Search & Retrieval: OCR-enabled search by plot number, client name, or contract type
  3. Real Estate DMS: Custom cloud system with access controls for legal, sales, and finance teams
  4. Automated Lease Reminders: Notifications for lease expirations, service charges, and renewals
  5. Secure Access: Encrypted, NDPR-compliant storage with audit logs and version control

The Results

  • Property document retrieval time cut from 3–5 days to under 10 minutes
  • Rental renewal success rate improved from 80% to 95%
  • Legal disputes over missing files reduced by 80%
  • Archival storage costs dropped from ₦5M/year to ₦1.2M/year
  • Customer satisfaction increased from 70% to 92%

Why It Matters?

Speed and trust are everything in real estate. When documents are slow, deals fall through. With IntelliScan, PrimeHold turned compliance into confidence and operational efficiency into competitive advantage.

In real estate, access equals opportunity. IntelliScan makes it instant.

Client Testimonial

"IntelliScan Africa has transformed the way we do business. Our property managers and legal teams can now retrieve any file instantly, lease renewals are automated, and compliance risks have dropped sharply. This gives us a huge edge in Lagos’ fast-moving market." — Managing Director, PrimeHold Properties

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